Telecom Expense Management (TEM)

With TEM, we automate

•  tracking of all inventory & services
•  validating & processing invoices
•  generating data analysis & reports

of your telecom and IT services.

How do we reduce your spend?

• We manage your inventory, contracts and expenses so we can verify every cost item of an invoice and root out billing errors. (Sadly, 95% of the bills have errors)
• We continually find, stop & correct billing errors, and request refunds & credits for historical errors. 
• We thoroughly process invoices within 2-3 days which eliminates late fees.

How will your staff productivity increase?

• Centralized, accurate, easily accessible data of inventory, contract rates, usage and expenses.
• Invoices automatically processed, reconciled, optimized, coded with ready-to-pay files submitted to AP.
• Monthly custom, detailed reports on all expenses and any variances. Plus, comprehensive cost trend data for budget planning.

UTR Global fully implements TEM for your company.

• We build and maintain a database of your services, contracts, rates, locations, owners, etc. Your IT doesn’t need to program or integrate.
• We track all moves/adds/changes.
• We receive & load all vendor billing.
• We reconcile and verify all bills for rate, tariff and contract compliance. And correct all variances identified.
• We prepare cost allocation and accounts payable reports & files.
• We generate detailed reports and analysis.
• We liaison with telecom vendors on your behalf.
• We answer any and all of your questions.

Why UTR?

• We guarantee within the first 6-8 months our TEM Service will be 100% self-funded by the savings generated.
• We were the first company to introduce Billing Verification and TEM services into the Canadian marketplace over 30 years ago.
• We have a proven process for examining every cost item, validating those costs and rooting out billing errors.
• We are intimately familiar with telecom vendors for all voice, data, wireless and conferencing services throughout Canada and the United States and understand their many rates, contracts, plans, tax breakdowns, tariffs, etc., and billing formats.

Consider your current procedures.

• How do you gather the hundreds of telecom invoices every single month? 
• What is your process to find billing errors every month?
• How do you verify and reconcile the invoices against current inventory? 
• How are invoices coded with cost centers/GL codes, etc.? 
• Does AP get them paid on time?
• Can you easily identify assets at a specific location if they need to be discontinued?

Common telecom vendor billingerror.

• Still charging for services that were disconnected
• Not using the current contract rate
• Being double billed for the same service
• Billed for services not under contract
• Apply wrong taxes/tariffs to a location
• Misapplied payments, creating late fees and balance forward

And due to staffing and service changes, your bill is never the same.

Are you like many large corporations?

• Use 10-30 different telecom vendors with multiple contracts
• Receive 100’s of invoices monthly (avg. 550+) 
• Spend $MMs in telecom expenses each month
• Keep multiple, separate, and/or incomplete lists of inventory 
• Need to allocate costs/code expenses per departments
• Pay $1000’s in late fees when miss the vendor-mandated 22 business day turnaround
• Unknowingly pay for vendor billing errors 

The many winners within your company.

• IT/Telecom Owners
• Accounts Payable
• Finance
• Cost Center Managers
• Purchasing/Sourcing

Check out the full list of how each will benefit.